DDO HELP

General

• Bills must be prepared in the prescribed printed format.
• Cutting /overwriting /alterations must be attested by the DDO with full signatures and date thereon.
• Only a valid Drawing Officer can present the bill in the Treasury.
• The sanction order annexed with the bill, should be issued by the Competent Authority.
• The amount described in "UNDER RUPEES" should be mentioned in the prescribed place, in red ink and should be in round figures.
• Head of Account entered in the bill must be correct.
• Sufficient Budget must be available.
• AG authority for drawl of money must be obtained.
• Bills objected from the Treasury must be presented on the same Token number.
• Sequence of the Bill Token Book must be maintained. If a Token is not to be used, it shall have to be cancelled

Bills of Contingent Expenditure:

• Fully vouched contingent Bills exceeding Rs.1000/ should be supported with original vouchers.
• All the vouchers should be passed for payment by the DDO.
• Seal of stock entry should be appended on purchase voucher.
• Certificate of the DDO regarding compliance of store purchase rules must be given on the bill.
• Sanction of the Competent Authority should be annexed with the purchase bill.

Pay Bill

• All deductions should be mentioned at the appropriate column.
• Deduction schedules should be in prescribed format.
• No of sanctioned posts against which salary is drawn is to be annexed with the bill
• Category & pay scale should be mentioned against the permanent sanctioned post.
• By Transfer entries should be reflected in correct column.
• Procedure should be followed as per MPTC vol. Subsidiary Rule 121.
• Post continuation order as per MPTC Vol. I Subsidiary Rule 256 must be entered on the bill.
• For transferred employees, LPC must be attached with the bill.
• Periodical increment certificate must be attached where required.
• For new appointees, medical certificate must be attached with the first Pay bill.
• Income Tax and Professional Tax deduction schedule must be attached with the bill

Medical Reimbursement Bills

• The amount on the voucher should be passed by competent authority.
• The prescription slip should be duly signed by the competent authority.
• The limit for reimbursement fixed as per rule should be taken care of while preparing the reimbursement claim.
• If the bill exceeds the fixed limit then competent sanction must be annexed.

T.A. Bills

• The name of the employee, Post held, category, pay scale and extent of DA should be clearly mentioned.
• The purpose of journey should be mentioned clearly in the bill.
• The journey should be verified by the competent authority.
• Out of state journey must be accompanied by competent sanction.
• For Transfer claims , tickets must be enclosed.
• Original receipts of transportation of house hold goods must be enclosed.
• All TA claims outstanding for a period more than one year should be supported with a certificate as per MPTC Vol. I Subsidiary Rule 115.

Refund of Revenue Bill

• The deposited amount should be verified by Treasury Officer.
• The sanction of Refund should be issued by the competent authority.
• All columns of the refund bill and the necessary certificates should be completed.
• Bill is to be presented as per MPTC Vol. I Subsidiary Rule 564.

Grant-in-aid Bill

• Original sanction order must be attached with the bill.
• Countersignature of competent authority is essential.
• Bank endorsement to be given. This is to be checked.
• Certificate as per FD order dated 15.7.96 should be attached with the bill.